FINANCE DEPARTMENT

Department Head - Jeff Mobus
96 Main Street
Springfield, VT 05156

Tel- (802)885-2104

Fax- (802)885-1617

Hours: Monday-Friday 8:00am-4:30pm

Payroll
Contact: Lois Smith emsbill@vermontel.net

Water/Sewer Billings
Contact: Jan Rogers toswater@vermontel.net

Ambulance Billings
Contact: Lois Smith emsbill@vermontel.net

Accounts Payable
Contact: Dee Richardson tosfinance@vermontel.net

      The Finance Department is located in the Town Hall. In addition to preparing the billings and processing the payments for taxes, water/sewer, and ambulance, the department is responsible for processing payroll and accounts payable and the selling of transfer station tickets. Normal office hours are 8:00 am to 4:30 pm, with extended hours to 6:00 pm on the days that taxes are due. The telephone number is 885-2104.
      It is the goal of the Town to set the tax rate during the first week of July and send out the tax bills no later than July 15th. If you have not received your bill by August 1st, please contact us immediately for a new bill as the first due date isAugust 17th. The tax bills are sent to the property owner(s) as recorded in the land records. If you must send copies of your bill to others (your mortgage company, the IRS, the State of Vermont, etc.), please remember to always keep the original for your records. However, if you do misplace your tax bill, contact our office to obtain a copy. Note that since the current tax bills include rebate/prebate information, which the Town of Springfield Select Board has determined to be private, all requests for duplicate tax bills that show the rebate/prebate information must come from the taxpayer.
      Beginning with the 2007-2008 tax bills, the State of Vermont changed the process for distributing the rebates/prebates to the taxpayers. The State of Vermont sent the money directly to the Town (instead of sending the checks directly to the taxpayers) where the rebates/prebates were applied directly to the individual taxpayer accounts. This process happened via automatic electronic transfer from the State. For the 2008-2009 tax bills, the State of Vermont changed the process again. The rebate/prebate information was electronically downloaded to the Town. However, the money was NOT sent to the Town last year. The State sent the money directly to the School District. Thus, the Town collected less money directly and transfered a reduced amount to the School District. It is expected that this procedure will continue with the 2009-2010 tax bills.
      As of July 1, 2004, there was a change in the funding of the statewide education fund. The tax rate for the statewide education tax is now different for residents than it is for non-residents. Previously, owners of Vermont residential homesteads had to complete three forms (HS-131, HS-138, and HS-139) in order to declare their Homestead status and apply for the Prebate and Rebate.Last year, the State of Vermont changed this process entirely. Instead of completing three forms, owners of Homestead residential properties now need to complete one form, the HS- 122 (Homestead Declaration AND Property Tax Adjustment Claim). The two programs previously known as the Prebate and the Rebate have been combined into the Property Tax Adjustment Claim.
      All Vermont residents who expect to own and occupy their Homestead on April 1, 2009 must complete the HS-122. Please note that only owners of Homestead properties are eligible to make a property tax adjustment claim. This form must be completed each year. This year the form is due April 15, 2009. There is a 1% penalty on the amount due for the school tax for forms filed after the due date. Lastly, late forms will only be accepted until September 1, 2009. After that date, the penalty will be charged, but no other changes will be made and you will not be eligible to make a property tax adjustment claim. Please note that if you file an extension to file your Vermont Tax return that the extension does NOT apply for the Homestead Declaration. In addition, if you must estimate your 2008 income on the HS-122 form, it is recommended that you estimate high on your income. If you estimate low, and after the State receives the actual higher income number, the State will bill you for the difference plus interest and penalties.
      The HS-122 form can be found in the Vermont Income Tax Booklet. In addition, you may file online at www.vermont.gov. As in prior years, you will need the SPAN number for your property and the school tax code. This information is located on your property tax bill. Also on your tax bill, if you filed the HS-122 in 2008, are the Housesite Value, the Housesite Education Tax, the Housesite Municipal Tax, and the Total Parcel Acres. This information is also required for the HS-122.
      IMPORTANT! Again this year, the State of Vermont will not issue checks for the Property Tax Adjustment Claim. The amount of the claim will be credited equally to the four payments of each individual taxpayer's tax bill, reducing the amount of property taxes paid to the Town.
      Water/Sewer bills are prepared twice a year. The billings are done by "books." With very few exceptions, you can determine which book you are in by looking at the first two digits of your account number.
      Books 1 through 5 are billed in June and January, with payments due in July and February. Books 6 through 12 and 25 are billed in August and February, with the payments due in September and March. Books 13 through 20 are billed in October and April, with the payments due in November and May. Books 21 through 24 and Books 26 and 27 are billed in November and May, with payments due in December and June.
      Ambulance bills are processed as they are received. The Town first bills the primary insurance company and then, if applicable, the secondary insurance companies. If there is a balance due on the account after all insurance companies have paid, a bill is sent to the patient. Please note that as it often takes time to deal with the insurance companies, the patient may not receive the bill for several months after the service.
      I want thank Jan Rogers, Lois Smith, and Dee Richardson for their excellent work again this year. These three ladies work diligently for the Town of Springfield's residents. Each year it becomes more difficult to find new words to appropriately acknowledge their efforts. I sincerely hope that finding the right words to thank them is a challenge that I must meet for many more years.

Jeff Mobus
Comptroller

REMEMBER!

All Vermont residents who own and occupy their Homestead on April 1, 2009 must complete the HS-122. Please note that only owners of Homestead properties are eligible to make a property tax adjustment claim. This form must be completed each year. This year the form is due April 15, 2009. There is a 1% penalty on the amount due for the school tax for forms filed after the due date. Lastly, late forms will only be accepted until September 1, 2009. After that date, the penalty will be charged, but no other changes will be made and you will not be eligible to make a property tax adjustment claim. The HS-122 form can be found in the Vermont Income Tax Booklet. In addition, you may file online at www.vermont.gov.